Who we are
We are RSPB Guildford & District Local Group and our website address is: https://wp.rspbguildford.org.uk.
We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, you can be assured that it will only be used in accordance with this privacy statement.
RSPB Guildford may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.
If you have any questions about this policy, please contact us.
We gather and use certain information about individuals in order to provide products and services and to enable certain functions on this website. We also collect information to better understand how visitors use this website and to present timely, relevant information to them.
What data we gather
You can use this website without disclosing any personal information. We only collect personal data from you when you apply for membership, register to use the website, sign-up to our mailing list or provide feedback or content for our web-site.
What we collect
We may collect the following information:
- Contact information including address, postcode, telephone and email address
- Demographic information such as preferences and interests
- Other information relevant to newsletter sign-ups, surveys and feedback
How we use this data
We require this information to manage your membership, understand your needs and provide you with a better service, and in particular for the following reasons:
- Membership registration and management
- Internal record keeping
- We may periodically send promotional email about events, special offers or other information which we think you may find interesting using the email address which you have provided.
- We may use the information to customise the website according to your interests.
Controlling your personal information
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law.
We will not show your name and contact details on our website without your prior approval.
You may request details of personal information that we hold about you under the new GDPR 2018. If you would like a copy of the information held on you please contact our Membership Secretary.
If you believe that any information we are holding on you is incorrect or incomplete, please contact us as soon as possible. We will promptly correct any information found to be incorrect.
Before we use a photo on our website or on Facebook we will obtain permission from any people in the photo and the photographer who took the photo.
Cookies and how we use them
What is a cookie?
A cookie is a small file placed on your computer’s hard drive. It enables our website to identify your computer as you view different pages on our website.
Cookies allow websites and applications to store your preferences in order to present content, options or functions that are specific to you. They also enable us to see information such as how many people use the website and what pages they tend to visit.
- Analyse our web traffic using an analytics package. Aggregated usage data helps us improve the website structure, design, content and functions.
- Identify whether you are signed in to our website. A cookie allows us to check whether you are signed in to the site.
- Store information about your preferences. The website can then present you with information you will find more relevant and interesting.
- To recognise when you return to our website. We may show you relevant content, or provide functionality you used previously.
Cookies do not provide us with access to your computer or any information about you, other than that which you choose to share with us.
If you leave a comment on our site (see below) you may opt-in to saving your name, email address in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Your web browser will let you specify which cookies you want to keep on your computer. Most browsers allow you to ‘trust’ certain websites by accepting cookies from them, while avoiding cookies from other sites. The All About Cookies website has a handy guide which explains how to mange your cookies
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you contact us using one of our online forms the information will be emailed to the relevant person to deal with. In addition to the information asked for on a form we also collect visitor’s IP address and browser user agent string to help spam detection. The form information will also be stored in a secure area on our website until processed.
Visitors to the website can download and extract any embedded data from images on the website. If you upload images to the website we recomend that you remove any sensitive data embedded with your image (EXIF) before uploading.
Every time our web site is accessed an entry is made in the web server’s log file. This tells us broadly where an access is coming from, when it was made, which file was requested and whether the request was successful or not. It usually does not allow us to identify individual users. The data is used to assess usage levels and spot technical problems
This site utilizes caching in order to facilitate a faster response time and better user experience. Caching potentially stores a duplicate copy of every web page that is on display on this site. All cache files are temporary, and are never accessed by any third party, except as necessary to obtain technical support from the cache plugin vendor. Cache files expire on a schedule set by the site administrator, but may easily be purged by the admin before their natural expiration, if necessary.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
If you are a member of our local group your information will be kept and managed by the membership Secretary until a time you cease to be a member.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Controlling information about you
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
When you apply for membership either online or by post you will see several tick boxes allowing you to opt-in to receive information from us. If you want to change your preferenses for any of these options please contact our membership secretary.
Any personal information we hold about you is stored and processed under the RSPB data protection policy, in line with the Data Protection Act 1998 and the new General Data Protection Regulation (GDPR), 25 May 2018.
We will always hold your information securely. To prevent unauthorised disclosure or access to your information, we have implemented strong physical and electronic security safeguards. We also follow stringent procedures to ensure we work with all personal data in line with the new GDPR.
Links to other websites
Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question. Furthermore, the inclusion of a link to an external website should not be understood to be an endorsement of that website, the site’s owners or their products/services.
Always be wary when submitting data to websites. Read the site’s data protection and privacy policies fully.
Embedded content from other websites
Articles on this site may include embedded content (e.g. google maps, videos, images, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.